Assessment Extensions - University of New England (UNE) Skip to: Header Main Navigation Main Content Footer Close emergency notice For the latest updates on COVID-19 arrangements and advice and guidelines visit our COVID Safe Campus page myUNE Current Students Staff Library Media UNE Jobs Give to UNE Maps Contact us Search Search the site: MENU Home Study Study options Courses Undergraduate Postgraduate Research Degrees Pathway Courses Bespoke Courses Cross-institutional Study Single Unit Study Short Courses How to apply Admission and Application Dates Advanced Standing Entry Pathways Supporting Documents Whole-of-Institution Information Set Course Admission Information Sets Scholarships Study online Transfers Study on campus Early Entry Campus Tours Regional Study Centres Tamworth Taree UNE Sydney International Why choose UNE? 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Please note: An extension cannot be granted by the School, through its procedures as set out below, beyond the end of the examination period for that trimester. For an extension beyond the end of the examination period, students must apply for a Special Extension of Time. Important information about assessment extensions Extensions can be granted for reasons including: Personal health issues Unexpected work or family commitments Other extenuating circumstances An extension of up to 7 calendar days can be granted without supporting documentation (although it may be requested). An extension beyond 7 calendar days will require supporting documentation. Note: Assignments that have received an extension may be returned with a significantly reduced level of criticism and commentary. If an extension is obtained for the final assignment, it is unlikely that the work will be returned before the examination period. Assignments submitted late without an extension may receive a mark only, without commentary. Some examples of supporting documentation for assessment extension applications Circumstances Supporting documentation Personal health issues Signed medical certificate stating: the date on which the student was examined; and the doctor's opinion of the effect on the student's ability to complete the assignment. A medical certificate which merely states any of the following is unacceptable: "not fit for duty"; or "suffering from a medical condition". Unexpected work or family commitments. Letter from employer (or a statutory declaration if self-employed). Statutory declaration if family commitment. Other extenuating circumstances A statutory declaration and/or other supporting evidence, e.g. death notice, police report. Penalties for Late Assessments Assignments received after the due date WITHOUT an extension of time having been approved will be penalised. Where an assignment is up to 10 calendar days late, a penalty will be imposed of 5% of the total marks for the assessment per day or part thereof. The penalty will accrue on both weekdays and weekends including public holidays (ie. 35% per week). An assignment received more than 10 calendar dates late will receive no marks. Tasks that are mandatory to submit that are submitted more than 10 days late but within the relevant teaching period will be deemed to have been submitted, although receiving no marks. Students should be aware that late assignments submitted more than one week late may be returned with a significantly reduced level of, or no, feedback. Please note that if an extension is obtained for the final assignment, it is unlikely that the work will be returned before the examination. All coursework assignments must be submitted before the end of the examination period for trimester units unless the student has been granted a Special Extension of Time. How to request an extension for Arts units only Please note that the extension you request cannot extend beyond the end of the examination period. All work must be submitted prior to the end of the examination period. NOTE: If you are enrolled in units in another School, you must use that School's extension request system. Any extension requests for units in other Schools cannot be processed by the School of Humanities, Arts and Social Sciences. It is your responsibility to submit your extension request to the correct School. Extensions of up to one week beyond the due date If you are enrolled in units in English, Media & Communications, Writing, Chinese, French, German, Indonesian, Italian, Japanese, Spanish, Theatre & Performance (units with codes ENGL, COMM, WRIT, LANG, CHIN, FREN, GRMN, INDN, ITAL, JAPN, SPAN, CIJ, THEA, ARTS), you must email your request before the due date to ect-ext@une.edu.au. Music units (coded MUSI) should email extension requests before the due date to music@une.edu.au. IF YOUR UNIT HAS ANY OTHER CODE, YOU WILL NEED TO CONTACT THE UNIT COORDINATOR. In the subject line: Include the unit code (e.g. WRIT101), as well as the assignment number and your student number. In the body of the email: Include your full name and a contact phone number. Briefly explain your reasons for requesting an extension. On your assignment coversheet (or, for submission, in a clear position at the start of your assignment): Indicate that you have been granted an extension (the marker will verify this against the email record of your request for an extension). Please follow these instructions carefully. If you fail to do so, your extension may be rendered invalid. Provided that you have followed all these conditions, you may assume that your extension has been granted. You should receive a reply by email, confirming the length and conditions of your extension, however if you request more than one extension in the same week, you may only receive a reply to the first request. Be assured that all requests sent to this address will be logged and passed on to your Unit coordinator, regardless of whether you receive a reply from us. Students who are genuinely unable to request an extension by email will need to contact one of the School Administrative Assistants by emailing hassadmin@une.edu.au (do not contact the Unit Coordinator). Please be aware that administrative staff are only available during normal office hours and may not always answer their phones. It is your responsibility to make sure you allow enough time to make contact. Extensions of more than one week beyond the due date Only in exceptional circumstances will an extension greater than one week be granted. Extensions of more than a week beyond the due date must be arranged directly with the Unit Coordinator before the assignment due date and will require supporting documentation such as a medical certificate (see above under 'Important information about assignment extensions' for acceptable and unacceptable circumstances for requesting an extension). Where possible, contact the Unit Coordinator by email. Be aware that Academic staff are frequently away from their offices and may not always answer their telephones. It is your responsibility to make sure you allow enough time to make contact. Unit coordinators will usually ask you to attach documentation supporting your request for an extension to your assignment upon submission. The length of time granted for an extension will be dependent upon the nature, severity and duration of the grounds for the application. Special Assessments UNE offers Special Assessments where students are unable to meet assessment requirements under specific circumstances. The Assessment Guidelines state: Part D - Special Assessments Due to personal health issues, unforeseen technical issues, unexpected work or family commitments or other extenuating circumstances, a student may: a. have an adverse perfomance in an assessment task or examination; or b. be unable to sit an examinatin or complete an assessment task within the relevant teaching period. Please read the Assessment Guidelines, Part D, to ensure you apply correctly. Special Examination If you are unable to sit your exam or if your performance in the exam was severely affected, you may apply for a Special Examination. This is subject to approval, so it is always best that you attend your examination if you possibly can. Special Consideration If your circumstances do not merit a Special Examination, you may apply for Special Consideration so that the Unit Coordinator can apply some discretion when marking your paper. If you have not sat/will not sit the exam you MUST apply for a Special Exam. Special Extension of Time (SET) A student who is enrolled in a unit which is not subject to formal examination, or which the formal examination is the basis of a part of the total assessment, and who has been prevented through illness or other unavoidable circumstances from completing, by the specified date, work which the School considers essential, may seek a Special Extension of Time in which to complete the work. Special Extensions of Time apply to an assignment(s) that is unable to be submitted prior to the last day of the relevant examination period. Forms for applying for special assessment Forms for applying for any of these Special Assessments are available on the Forms and Procedures page. 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